Note: This information is intended for student organizations who wish to plan events and/or programs at Cornell University (Ithaca, NY campus). Non student organizations (i.e. university departments, community groups, etc.) should consult with Cornell University's Event Planning website for information about planning or sponsoring events on campus.
There are a number of resources available for student organizations who plan on holding an event or program on campus. Please be familiar with the following resources when planning an event on campus:
The Events Management Planning Team (EMPT) is a committee that can assist you with the planning of your events. EMPT is made up of representatives from various offices throughout the university including the Campus Activities Office, Cornell Police, Environmental Health and Safety, Risk Management and Insurance, Traffic and Transportation Services, Community Relations, and Campus Information & Visitor Relations.
The Event Registration Form (formerly called the Use of University Property form, or UUP) is the main tool used for registering events at Cornell, and is required for most events held on campus. The guidelines page outlines general policies and procedures when sponsoring an event on campus.
Is your speaker expected to draw a large crowd? Do they travel with their own security? Check out the Dignitary Flowchart to see if your event requires special attention.
Cornell has a number of resources available to help you and your organization plan your event. This page will detail offices that are available to assist you.
- ADA Facilities Coordinator
- Reserving Space on Campus
- Campus Information and Visitor Relations
- Community Relations
- Cornell Police
- Dining and Retail Services
- Environmental Health and Safety (EHS)
- Facilities Management
- Grounds Department
- Risk Management and Insurance
- Campus Activities Office (formerly SLECA and Student Activities Office)
- Sustainability Office
- Transportation Services
- Underground Utility Hazard
- Registering events
- Alcohol at events
- Film and video use
- Food service and catering
- Fundraising and sales activities
- Events and risk
- Club insurance
- Noise Ordinance
- Open Fires
- Use of Cornell's name, logo and artwork
Cornell University promotes an inclusive and welcoming environment for all people and in compliance with the Americans with Disabilities Act. Every program, service and activity needs to be prepared to be accessible for people with disabilities. Please review the guide to planning accessible events at Cornell: https://www.cornell.edu/disability/events/ and specifically review the accessibility checklist at https://www.cornell.edu/disability/docs/accessibility-checklist.pdf. If you have questions about accessibility elements at a location you are considering, please contact firstname.lastname@example.org for more information.
Cornell University is committed to sustainability. When planning your event, there are many ways to ensure that you can incorporate these goals, including following mandatory composting if you will have food. To learn more about including sustainability, check out the Sustainable Events Planning Guide, or learn more about Cornell's commitment to sustainability at http://www.sustainablecampus.cornell.edu/. Contact email@example.com for assistance with making your event sustainable.
If your event takes place in a fraternity or sorority house (either private of university owned), be sure to register your event with Fraternity and Sorority Affairs (607) 255-2310.
Download this checklist, and use it to identify the tasks that need to be completed and delegated in order to have a successful event.
Download this worksheet to determine and organize income and expenses for your event.
Use this simple step-by-step guide to begin the event planning process.
Don't forget to promote your event!
A complete list of Cornell policies.
Campus Activities Office
5th Floor, Willard Straight Hall
Ithaca, NY 14853