Student Activities Funding Commission - Applying for Funds


Each Semester, SAFC funded organizations can apply for funding through the budget application process. To be eligible for SAFC funding, organizations must:

  1. Be fully approved and registered with Student Leadership, Engagement & Campus Activities (SLECA);
  2. Have undergraduate members who comprise at least 60% of their total membership;
  3. Be in good standing with the Commission;
  4. Submit materials before the corresponding deadlines (listed here and mentioned in the descriptions below); and
  5. Include necessary approvals from the President, Treasurer, and Advisor as comments on OrgSync Budget Requests.

Budgets that do not meet these criteria will not be reviewed. Specifically, budgets missing approvals cannot be approved for auditing purposes and will be rejected without review. After budgets are submitted, the SAFC reviews eligible budgets and allocates funds according to the rules for eligible expenses as outlined by SAFC Funding Guidelines.

On this page:

HELP IS AVAILABLE!

To help student organizations complete budget applications and answer questions about funding, the SAFC holds Electronic Help Sessions and Office Hours. We love helping groups achieve their goals - please utilize these events and allow us to help you!

Electronic Help Session -

Electronic Help Session - 

Office Hours -

How the Budget Process Works

To apply for funds:

  • Select Funding Categories under SAFC headers

  • Ensure that the President, Treasurer, and Advisor have entered three separate comments on the budget designating their approval before the deadline on .
  • Label supporting documentation files clearly, e.g. "Travel Event Sept NYU Conference - Proof of Event" and "Travel Event Sept NYU Conference - Mileage"
  • Use clear descriptions for each expense, e.g. "Lodging for 10 students * 2 nights * negotiated rate (per student per night)" or "Travel for 10 students * 223 miles * 2 (roundtrip) * negotiated rate (per student per mile)"

Next, the SAFC reviews eligible budgets and allocates funds. Groups can resolve issues from the initial allocation process through budget hearings and the external appeal process through the Student Assembly. These next steps are described by the process below.

What are Supported Expenses

Supported Expenses are divided into five categories: administrative expenses, local event, travel event, durable good, and publication. The Commission funds only for expenses that relate to the purpose of the organization as specified in its registration. Organizations must break down the amounts requested in each expense category and conform to conditions within categories, including negotiated rates and required documentation.

For a comprehensive list of examples and overview of the requirements for each section, visit the Supported Expenses page.

How to Submit a Budget Using OrgSync

SAFC uses OrgSync to collect and review funding requests. Refer to the OrgSync step-by-step guide for comprehensive instructions. Here are a list of best practices from past applications:

  1. Start planning your budget before the semester starts. If you plan to seek SAFC funding, start planning your budget early. Deadlines and help sessions occur during the first or second week of classes. In particular, look at the overview of Supported Expenses to find out what activities and costs are eligible for SAFC funding and what documentation you will need to submit for each. Also, refer to Section 8 of the SAFC Funding Guidelines for comprehensive requirements.
  2. Register your organization with SLECA through OrgSync. Start this process here. Before you submit a budget, please confirm that you are a fully approved student organization. Your budget request will be denied if you are not an approved organization. If your status is still pending, you are not eligible to apply for a budget. If your status is approved, you may continue to the next step.
  3. Start your online application as early as you can. Your organization must apply online. For help with the application system and process, refer to the OrgSync Budget Requests page.
  4. Complete the online application by . The online application includes ALL of the following steps:
    • Creating the budget request itself and adding appropriate items – note that only Supported Expenses can be funded;
    • Uploading supporting documents; and
    • Adding approval of the President, Treasurer, and Advisor by entering three separate comments on the OrgSync budget.
  5. Turn in supporting documents you did not submit online. Your organization can print supporting documents and turn them in to Terry Ector, SAFC Coordinator, at .

How Maximum Allocations are Set - The Tier System

Maximum Allocations are determined by an organization's tier. Each academic year, the SAFC places student organizations in tiers based on their historical spending. At the beginning of each academic year, the SAFC creates ranges of possible maximum allocations for each tier. Each semester, the SAFC sets the maximum allocation for each tier after considering the number of organizations applying for funds, the amount of funds applied for, and the amount of funds available to the SAFC. The Tier System was introduced in 2012.

  1. Commissioners release tentative allocations via OrgSync as they review and approve materials. These allocations are subject to the limits imposed by maximum allocations and final approval by Terry Ector and the Executive Board.
  2. Groups can sign up for a budget hearing in 401 Willard Straight Hall and/or submit additional documentation online through OrgSync by . To be eligible for a budget hearing, groups must have submitted a budget application and received less than the maximum allocation for which it is eligible. Budget hearings are described in Section 5 of the SAFC Guidelines.
  3. The SAFC reprocesses budget applications and adjusts preliminary allocations, considering information from budget hearings and additional documentation.
  4. After a budget hearing, groups can appeal allocations to the Student Assembly if they can demonstrate the SAFC erred in its interpretation of the SAFC Guidelines or information in the application. To appeal, requests are due via email by . For information about eligibility and format, refer to Section 6 of the SAFC Funding Guidelines.
  5. Terry Ector confirms final allocations for the semester for all organizations through OrgSync, verifying that all requested expenses are eligible and limiting allocations according to maximum allocations.

Movement Between Tiers

Groups advance into a higher tier* if they spend allocated funds efficiently in each semester (efficiency spending) and are allocated a significant amount of funds relative to the maximum allocation allowed for its tier in at least one semester (tier spending). Groups stay in the same tier* if they meet efficiency spending requirements in each semester, but do not meet the tier spending threshold. Groups move down a tier if they do not meet efficiency spending criteria in each semester. In the first semester that a group submits a regular budget request, it will be placed into the new organization $500 tier.

* Note that groups must submit an annual performance report that is approved by the Commission to advance into or stay in the Performance Tier.